Privacy Notice

Draft - pending legal review. Placeholders will be completed before launch.

Who we are

SchoolProof is operated by Alacria Limited, a UK company. We provide compliance software for schools, including the free Martyn's Law readiness checker. Contact for privacy matters: hello@alacria.co.uk.

What we collect

When you use the readiness checker we collect: your school's name and type, approximate pupil numbers, your answers to the assessment questions, and the contact email address you provide. Our systems also record standard technical logs (IP address, browser type, pages visited) and an audit trail of actions taken in the service. We do not collect any information about individual pupils, and we ask you not to include personal data in any free-text fields.

Why we collect it

We use this information to generate and email your readiness report and resume link; to follow up with you about SchoolProof products relevant to the assessment you completed (you can object at any time); to improve the service, including anonymised aggregated statistics; and to meet our legal obligations.

Marketing

If you complete the checker we may email you about SchoolProof's Martyn's Law module and closely related school compliance products. Every email includes an unsubscribe link. We do not sell or rent your details to anyone.

Who we share it with

Our hosting provider (Microsoft Azure, UK data centres) and our email delivery provider, each acting under contract as our processor. We do not share your information with any other third party unless required by law.

Where it lives and for how long

Data is stored in the United Kingdom (Microsoft Azure UK South). We keep checker data for 24 months from your last activity, then delete or anonymise it, unless you have become a SchoolProof customer, ask us to delete it sooner, or we are required to keep it longer by law.

Your rights

You can ask us for a copy of your data, ask us to correct or delete it, object to our use of it (including marketing), or ask us to restrict processing. Email hello@alacria.co.uk and we will respond within one month. You can also complain to the Information Commissioner's Office (ico.org.uk).

Cookies

The service uses only the cookies strictly necessary for it to function. We do not use advertising or cross-site tracking cookies.

Last updated: 30 July 2026